The success of a school depends on the students and how it manages its relationships with key stakeholders. For the head of the school, running a school is not an easy task. They have to manage students, teachers, parents, and alumni and remain at the forefront of school management. The principal needs to deal with complex tasks requiring educational and administrative skills.

The COVID-19 pandemic has made this even more difficult with the multiple restrictions imposed. Many schools were forced to adopt online school management software to perform all the functions of the school. The introduction of favorable school management software is usually a decision made by the school principal.

The school principal must equip the school with effective and efficient software that has the following features or tools:

1. System for Daily Administrative Tasks

Properly designed school management software should have multiple tools for recording and managing school day-to-day management tasks. For example, some kind of attendance system is needed to record the attendance of teachers and non-teaching staff.

The online system must ensure that all tasks are performed smoothly. Instead of manual checking, principals can simply log in to the app to check the daily administrative tasks like records for absenteeism and discrepancies.

Additionally, the school can keep a vigilant check on the storeroom, laboratory equipment, and sports goods. There is so much equipment used by the school regularly that takes a lot of space when stored in separate physical ledgers. Such features are updated regularly in an online system, and warehousing is managed with just a few clicks.

2. Website and Other Marketing Tools

Results, well-settled Alumni, and meritorious students are just one of many important prerequisites for a school's success. It is also important for parents to know about the credibility and effectiveness of a school. The school website is the easiest way to ensure this.

A well-equipped and efficient school management software has a built-in website builder or list page that can be updated regularly. You can also use the service to run marketing campaigns on several channels and social media platforms.

3. System for Parent-Student-Teacher Communication 

In the offline mode, it is not easy to ensure seamless communication between the school, students, and parents. Traditionally, parent-teacher meetings are organized 3-4 times a year. However, parents are interested in knowing the daily updates of their children and the school.

Online school management system has separate logins for students, teachers, and parents. Each interface is individually tuned for each user. Such an interface allows parents to get more information about their child's progress. This ensures that they are meaningfully involved in the child's educational journey.

You can also use the app to share your concerns with the school. Such continuous communication is important for a healthy relationship between parents and school.

4. Student Record Management System

Preparing and maintaining student records not only requires a great deal of effort but also requires considerable space allocation. The school management system also has a very easy-to-use solution for managing student records.

Information is typically entered into databases, all of which are linked to providing a comprehensive report. For example, in a school management system, teachers can identify which students are vulnerable to which concepts by drawing records from relevant tests.

With good school management software, this can be done with just a few clicks. An effective school management software can thus be an influential and inspirational requisite in transforming your school into a world-class contemporary institution.


With integrated school management software, schools can provide excellent, uninterrupted online and offline learning while adopting world-class classroom teaching methods to deliver the desired learning outcomes for each child.

Each school must have an integrated system with each of its partner schools to ensure a quality learning and teaching experience. Every child deserves a great education. With these tools, schools can also provide all students with this comprehensive learning opportunity.

Saumyaa Agarwal

Saumyaa Agarwal

Saumyaa heads the Content Marketing and Social Media Marketing team at Campus 365. She has extensive experience working in various roles across many industries and organizations including large MNCs, the public sector, leading startups, and as an entrepreneur. She is an avid writer and sought-after public speaker on many topics of interest and a passionate trainer for all things marketing and business.